Excel reports

The Excel format used when exporting reports is an early version which is compatible with many spreadsheeting programs. If you view the export, make changes and then save you will see the following message:

“filename” is a Microsoft Excel 2.1 Worksheet . Do you want to overwrite it with the latest Excel format?

Press Yes and the spreadsheet will be upgraded.

Are the downloaded and boxed software different?

There is no difference between the two options as far as the software is concerned.

With the boxed version you get a CD Rom and printed manual provided in attractive packaging.

The manual and quick start are supplied with the demo and are available from the website.

The screens are slow the first time I open them…

When you first open PC Property Manager and view each of the screens they may be slow to open the first time.

If you return to a screen it will open quickly.

What files should I be backing up?

All the files which need backing up are stored in a “data” folder inside your PC Property Manager folder.

Typically the path will be C:\Program Files\PC Property Manager\Data.

Add this folder to the list of folders which your regular backup program looks for.

Alternatively use a product like WinZip to create a copy on a single floppy disk or USB memorystick.

The program for PC Property Manager need not be backed up as it will always be freely available from this website.

What version am I running?

You can find the version of PC Property Manager at the bottom of the Help | About PC Property Manager dialog window.

To find the version of reports run a report and note the letter shown after the program version at the top right hand corner of the report. This letter is the version of the reports.

To download the latest version of the programs go to “I want the latest version” in the Installation section.

I have a new PC, what now?

Note: PC Property Manager will not run on Windows Vista.

Existing users of PC Property Manager do not need to repurchase if they buy a new PC provided they remove the original version from the old system.

As with any change - backup before you start.

  1. You need to install PC Property Manager onto your new computer using the free download or the CD you were initially issued with.
  2. You will have a new, blank set of records.
  3. Run PC Property Manager to verify that the installation has worked.
  4. Open Windows Explorer and navigate to “c:\\Program Files\PC Property Manager\”.
  5. Rename the data folder to “data_new”.
  6. Now you just need to copy the data folder from your old PC onto your new PC (creating a new “data” folder).
  7. Run PC Property Manager and you will see your original data.

You do not need a new keycode.

What files should be in my program folder?

The following is a list of the files which should be in the program folder. This is normally at C:\\Program Files\\PC Property Manager.

  • Bk1.Ico

  • Logo.Bmp
  • Pcpm.Exe
  • Pcpm.Txt
  • Pcpmreps.Exe

There should also be a data folder and a help folder.

Additional files and folders may be created through using PC Property Manager but the files listed are mandatory.

If you can\’t see the file extension (the letters after the period) it will be because of a Windows Explorer setting to \”Hide file extensions for known file types\”. It is generally recommended that this option be \”unchecked\” but has no impact on PC Property Manager.

What files should be in my Data folder?

The following is a list of the files which should be in the Data folder. This is normally at C:\\Program Files\\PC Property Manager\\Data.

  • Bankacnt.Cdx
  • Bankacnt.Dbf
  • Bkdata.Dbc
  • Bkdata.Dct
  • Bkdata.Dcx
  • Bksystem.Dbc
  • Bksystem.Dct
  • Bksystem.Dcx
  • Books.Sys
  • Categs.Cdx
  • Categs.Dbf
  • Chattels.Cdx
  • Chattels.Dbf
  • Chatyear.Cdx
  • Chatyear.Dbf
  • Contact.Cdx
  • Contact.Dbf
  • Contact.Fpt
  • Entry.Cdx
  • Entry.Dbf
  • Entrydet.Cdx
  • Entrydet.Dbf
  • Link.Cdx
  • Link.Dbf
  • Owners.Cdx
  • Owners.Dbf
  • Owners.Fpt
  • People.Cdx
  • People.Dbf
  • People.Fpt
  • Property.Cdx
  • Property.Dbf
  • Property.Fpt
  • Rechist.Cdx
  • Rechist.Dbf
  • Rentreg.Cdx
  • Rentreg.Dbf
  • Settings.Dbf
  • Settings.Fpt
  • Task.Cdx
  • Task.Dbf
  • Task.Fpt
  • Tenancy.Cdx
  • Tenancy.Dbf
  • Tenancy.Fpt
  • Terms_User.Dbf

Files with an extension .bak or .tbk are backed up files which may be safely disregarded. Filenames may be in upper or lowercase.

If you can\’t see the file extension (the letters after the period) it will be because of a Windows Explorer setting to \”Hide file extensions for known file types\”. It is generally recommended that this option be \”unchecked\” but has no impact on PC Property Manager.

How do I put a shortcut on the desktop?

A shortcut is a fast way to open a file or start a program.

  1. Open Windows Explorer.
  2. Click the item, such as a file, program, folder, printer, or computer, for which you want to create a shortcut.
  3. On the File menu, click Create Shortcut.
  4. Drag the shortcut icon from Windows Explorer onto the desktop.

Notes

  • When you delete a shortcut, the original item still exists on the disk.
  • You can also drag the item to the desktop with the right mouse button, and then click Create Shortcut(s) Here.

How do I use Windows Explorer?

  • To open Windows Explorer, click Start, point to Programs, point to Accessories, and then click Windows Explorer.

All documentation about Windows has been abridged from standard Microsoft documentation. For complete instructions use the Windows help files.

Windows Explorer displays the hierarchical structure of files, folders, and drives on your computer. It also shows any network drives that have been mapped to drive letters on your computer. You can also view My Network Places, which lists other computers that are connected to your local area network (LAN). Using Windows Explorer, you can copy, move, rename, and search for files and folders. For example, you can open a folder that contains a file you want to copy or move, and then drag it to another folder or even another drive.

There are other places in Windows where you can view and work with files and folders.

  • My Documents is a convenient place to store documents, graphics, or other files you want to access quickly.

  • When you delete files or folders from your hard disk, Windows places them in the Recycle Bin, where you can retrieve them. Files or folders deleted from a floppy disk or a network drive are permanently deleted and are not sent to the Recycle Bin.
  • For information about My Documents or Recycle Bin: Open Windows Explorer.

Notes

  • Additional information on using Windows Explorer is available in your windows documentation (online and printed).